Scheduling and pre-visit intake, off the front desk.
Not a one-time chatbot — a custom AI you own that books new-patient and follow-up visits, runs secure pre-visit intake and squares away plan and referral details, so a late cancellation back-fills from the waitlist instead of sitting empty. It gains new tools as you grow and upgrades to each new AI model — so it never goes out of date.
This is a real, working AI agent — the same kind of custom AI we'd build for your medical / dental business: yours to own, built around your workflow, and running on your own AI key. The day a better model ships, you point it there — no rebuild.
Tell it what you need, or tap a task below, and watch it work.
See it in action — you'll get a clearly-labeled sample of what this assistant could send your customers.
This is a sample of the kind of artifact the Front-Desk & Intake Assistant generates — a concrete output from a real job, not a chatbot reply. Try the live agent ↑ and see it produce one for your own scenario.
Your medical / dental build is a custom AI you own — a tireless worker that handles email, files and tasks for you. It doesn't age out the way a one-time chatbot does:
Your prices, policies and process stay locked so it never drifts off-script — the AI engine reading them gets sharper with each new model, so it improves without going off the rails. Why custom never goes out of date →
Drops into your existing website with one secure snippet (no rebuild), managed from your own dashboard. Want us to build the website itself? That's an optional add-on.
Not a chatbot bolted on, and not a one-time build that ages out — a custom AI you own that does real jobs (quoting, booking, drafting, triaging, answering), gains new tools as you need them, learns your business as it runs, and upgrades to each new AI model the day it ships. So it gets sharper without going off the rails.
An optional add-on: we build you a complete, modern website — fast, mobile and SEO-ready, with the agent wired in — or drop the agent into the site you already have. Either way, visitors get answers and you get booked leads, day and night.
We connect the build to the software you already run — calendar, inbox, CRM, accounting, payments and more — so one action updates everything instead of you re-typing it.
A private dashboard to see leads and conversations, edit every word, manage the assistant, and track what's working — with an audit log of who did what. You run it; we keep it running.
Optionally, we build a clean, reassuring practice website with online scheduling and a pre-visit intake flow wired straight to the assistant — so patients pick the right visit type, give their history and reason for the visit, and pass along their plan and referral details themselves before they arrive, and your front desk walks into a day that's already prepped and a schedule that back-fills its own gaps.
Every medical / dental build ships with these specific tools, tuned to how your trade actually works.
Books, reschedules and back-fills a late cancellation from the waitlist — so the schedule stays full and preps itself.
Collects history, reason for visit, insurance and referral details through your secure forms before the patient arrives.
Replies to coverage, prep and ‘what to bring’ questions from your own materials — within scope, no guessing.
Hands staff a clean, structured summary of the intake — history, reason, insurance — ready for the chart.
The same assistant you can try below — here's the work it takes off your plate.
Sorts a request into the right visit type and provider, then books, reschedules and back-fills a cancellation from the waitlist.
Collects history and reason for the visit through your secure forms, so the exam room is prepped before the patient arrives.
Confirms insurance, copay and deductible details and gathers any referral or prior authorization up front, not at the check-in window.
Confirmations and one-tap reschedules nudge patients to move a visit, and an opened slot gets re-offered from the waitlist within the window.
Replies from your own materials — what a plan covers, what to bring as a new patient, fasting and pre-op prep — within scope.
Hands staff a clean, structured intake summary ready for the chart.
We wire the build into the tools you already run, so work flows once — automatically — instead of being re-typed across five tabs.
Visits book, move and cancel against true open provider-panel time.
Recall, confirmations and pre-visit prep reminders go out on time.
Fasting and pre-op prep, new-patient forms and intake links land where patients read them.
History, reason-for-visit, insurance and referral details arrive structured and ready for the chart.
A new-patient request from your site is captured and turned into the right scheduled first visit.
Don’t see yours? If it has an API, we can almost always connect it.
Every build ships with the parts that make AI reliable in a real business — the difference between a demo and software you run on.
We feed it your docs, price book, policies and FAQs, so answers are yours — accurate and specific, not generic AI guesses.
Your logo, colors, voice and domain across the site and the assistant — it looks and sounds like you, not a vendor.
Hosted on secure, managed servers with HTTPS, backups and monitoring, and kept patched — nothing for you to babysit.
It runs on your own AI key, so the day a better model ships you point it there — no rebuild. Your data stays yours — never resold, never used to train someone else's model.
See what's converting and a searchable record of the important actions — leads, changes, logins — so nothing is a black box.
You stay in the loop where it matters, and guardrails keep the assistant on-script, on-brand and in-bounds.
Your numbers, no email needed — then have Ada turn them into a plan.
One build that never needs rebuying — and it gets smarter for free every time the AI models improve. No rebuild bill.
Rough is fine — you can refine on the free consult. Leave a field at 0 if it doesn't apply.
Curious what’s actually in the build? Full feature list → · How the build works · Hosting options · See examples
Yes. It handles the whole task, taking requests from your inbox and forms, asking your standard intake questions, and booking on your calendar, with guardrails that keep it in-bounds.
Yes. You bring your own AI key, so patient data stays private, never pooled, resold, or used to train a public model. The assistant runs only on your practice's information.
It is configured on your own services, terminology and policies, so it already knows your practice and gives the same correct, in-bounds answer every time. Book a [free consult](/contact) to scope it.
Ada will sketch it in a minute — then we'll scope it on a free call.
A real, live AI agent · suggestions are estimates, not guarantees.